Automated invoicing and collections: so your money does not depend on somebody remembering to chase it.
We automate your company's entire invoicing and collection cycle with n8n: automatic invoice generation, sending, payment reminders, reconciliation against your bank or payment gateway, and management of unpaid invoices — connected directly to your ERP, CRM and payment gateway.
- ✓Invoices generated and sent automatically at exactly the right moment.
- ✓Escalating payment reminders before and after the due date.
- ✓Automatic reconciliation between bank statement, gateways and invoices issued.
- ✓Real-time visibility of the collection status across the whole company.
- ✓Connected to your current ERP, CRM and payment gateway — with no forced migration.
Invoice issued in the ERP and sent automatically by email + WhatsApp with a direct payment link.
The money you have already earned, but have not yet collected
Invoices issued days late
A closed sale does not always mean an invoice issued straight away. Somebody has to remember to generate it, and that oversight delays the whole collection.
Manual reminders sent past the deadline
A client is late paying and nobody reminds them until somebody reviews the overdue invoice list weeks later.
Chasing unpaid invoices keeps slipping
Chasing money by hand creates friction with the sales team and gets postponed, increasing the rate of permanent non-payment.
Matching bank statements line by line
Reconciling payments received in the bank account against invoices issued absorbs administrative hours every week.
Every day an invoice takes to be paid is money you have already worked for but that is not available to your treasury. The problem is rarely the will to collect — it is the absence of a system that executes it automatically.
What we automate, depending on how your business invoices.
Recurring invoicing and subscriptions
Automatic invoice generation at the start of each period, collection by direct debit or card, and automatic retries when a charge fails.
B2B invoicing per order / project
Invoice issued after project delivery, with escalating polite reminders at 30, 60 and 90 days, adapted to each client.
E-commerce reconciliation
Automatic reconciliation between store orders, payment gateways (Stripe, PayPal, MercadoPago) and the accounts issued.
Multiple collection channels
Consolidation of transfers, gateways and direct debits into a single real-time collection status dashboard.
From your current collections process to an automated system
Assessment of your current invoicing and collection cycle
We audit your ERP, gateways and channels to find where the main collection bottlenecks occur.
Designing the business rules and escalation tone
We define when each invoice is generated, how often reminders go out, and the thresholds for escalating to a person.
Technical integration with your systems
We connect your ERP, CRM, payment gateway and bank through n8n for complete automation.
Testing with real data in a controlled environment
We verify that invoices are issued correctly and that reconciliation matches payments unambiguously.
Progressive rollout
We activate the flow starting with the processes of highest volume or greatest collection friction.
Monitoring and tuning
We supervise the first weeks to fine-tune the bank reconciliation rules for special cases.
Ongoing maintenance
We adapt the flow as your payment channels, volume or commercial rules change.
Questions about invoicing and collections automation
Yes, always connected to your usual invoicing system or ERP, which is what guarantees compliance with each country's fiscal requirements (electronic invoicing in Spain, DIAN requirements in Colombia, CFDI in Mexico). We automate the generation, sending and follow-up process.
Yes. You can define different tones and escalation levels depending on the type of client, the size of the invoice or the commercial relationship — not every reminder has to sound the same, and we configure that with you.
The system automatically escalates the case to the responsible person on your team, with the full history of reminders and the invoice information already gathered, so the manual handling starts with all the context available.
We connect every available collection channel (payment gateway, bank, direct debit system) to automatically match incoming movements against invoices issued. If a channel has no automatic integration, we define the most efficient process possible.
In most cases, no. We work on the systems you already have, provided they offer some route to integrate (API, scheduled export, database access).
Yes, provided it is designed with the right rules. We define together which reminders are sent fully automatically and in which cases you prefer a review before sending.
It depends on the number of systems to integrate and the complexity of your company's invoicing and collection rules. After the free initial assessment we give you a specific, realistic timeframe.
Let's talk about your
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No sales pitch. A direct conversation about how automation and web development can transform your operation in the age of AI.
Support across Spain, LATAM and the USA
Spain · Colombia · Latam · USA
A direct reply and assessment in under 24 hours.